How to Submit CP22 for New Employees via LHDN MyTax Portal

How to Submit CP22 for New Employees via LHDN MyTax Portal

Form CP22 is a prescribed notification form in Malaysia, used by employers to report new employees who are or are likely to be chargeable to tax to the Inland Revenue Board of Malaysia (IRBM) or LHDN. Employers are mandated to submit this form within 30 days from the commencement of employment, detailing particulars of the employer, the new employee, and monthly remuneration, to the nearest IRBM office or online via MyTax Portal.

MyTax Portal is an online platform provided by the LHDN, enabling employers to submit CP22 forms for new employees. It’s worth noting that for the submission of CP22 through MyTax, only the company director (with Employer role in MyTax) has the authority to make the submission. Alternatively, the director can appoint an Employer Representative to submit on behalf of the company.

Here’s a step-by-step guide on how to submit e-CP22 forms via the LHDN MyTax Portal:

Step 1: Log In to MyTax

– Employers need to log in to MyTax (mytax.hasil.gov.my) using their digital certificate.

– Select the identification type and fill in the identification number on the MyTax homepage.

– Under the Role Selection, select Employer or Employer Representative.

Step 2: Navigate to e-CP22

– Click on the ezHasil Services and select e-CP22.

– Employers are allowed to submit e-CP22 only once on the same day.

 

Step 3: Enter Basic Information

– The page will display the employer’s information fields.

– Employers are allowed to update the address, phone number, and email address.

– Ensure that the employer information, particularly the address, is accurate and up-to-date.

 

Step 4: Choose Submission Method

There are two methods available:

Data Transmission by Data Input: Manually input the employee data.

Bundle Data Transmission: Upload a text file containing employee data. Text file can be generated from CentralHR Payroll System.

1. For Bundle Data Transmission:

Create a Text File:

Format the file as specified in the notes:

Use the format Employer No.txt (e.g., 9140005610.txt).

The file should contain the necessary employee details.

Upload the File:

Click on the Upload button next to the “Submission of Employee Data” field.

Select and upload the text file created earlier.

File Size Limitation: Ensure the file size is not more than 6MB.

 

2. For Data Transmission by Data Input:

• Type of Identification:
  • Select the type of identification from the dropdown menu (e.g., Identification Card or Passport).
• Employee’s Name:
  • Enter the full name of the employee.
• Citizen:
  • Select the employee’s citizenship status from the dropdown menu.
• Identification Card / Passport No.:
  • Enter the identification or passport number based on the selected identification type.
• Date of Birth:
  • Enter the employee’s date of birth in the dd/mm/yyyy format.
• Passport Expiration Date:
  • Enter the passport expiration date for non-citizens, if applicable.

Add Employee:

• Once all fields are filled, click on the Add Employee button to submit the details.

– Additionally, employers have to ensure all that all salary information is accurate to avoid discrepancies.

– If the employee had a previous employer in Malaysia, fill in the details here.

– Click on the ‘Continue’ button if all employee information is complete.

 

 

Step 5: Acknowledgment & Submission

– Review all the information provided, make sure it’s accurate and complete, and then submit.

– An acknowledgment slip will be generated. Print the acknowledgment slip for future references.

 

Step 6: Verification

– Employers can verify the confirmation of e-CP22 submission through MyTax e-Filing > e-Acknowledge Receipt.

 

Important Points

– Employers must report new employees within 30 days from the start date to IRBM.

– Employers are responsible for the tax of their employees if they fail to comply with subsection 83(2), and employers are required to pay the full tax that should be paid or deducted from the employee to IRBM.

– Failure by employers to comply with subsection 83(2) is an offense under subsection 120(1) of the Income Tax Act 1967.

Submitting CP22 for new employees via the LHDN MyTax Portal is a crucial and mandatory process for employers in Malaysia. This portal simplifies the process, allowing employers to fulfill their responsibilities in ensuring the correct tax deductions and contributions for their new employees, aiding in the coherent maintenance of tax records and ensuring compliance with Malaysian tax laws.